Archival Management: Archiving Digital Video
Archiving digital video files is similar yet different to archiving digital photographs and graphics. A very good retention and weeding policy is needed, particularly to save storage space with large video files and to ensure that video is in the best format possible to access it in the future.
Determining which versions […]
Archival Management: Photo & Graphics Archiving
Setting up a good retention and deletion policy for digital photographs and graphics is highly important. This policy needs to take in to account how to deal with variations and versioning of these assets. Determining for your business what is the best version to keep.
Keeping a photograph or graphic […]
Archiving Digital Documents:
We tend to think of archiving as putting an asset away for future reuse, historical reference or to satisfy internal policy. While this is true, archiving also involves eliminating duplicate or unneeded assets.
Good archiving requires well developed plans and policies to make sure that your assets flow through their life cycle and are […]
Archiving and why it is important to your organization or business:
The practice of archiving business assets is also called records management.
Archiving digital business assets like documents, spreadsheets, white papers, photographs, graphics, video and other assets produced during regular business operations can provide support for your business in terms of tracking its institutional history as well […]
Everyone talks about taxonomy, controlled vocabulary (CV) and such as being key components of a DAM.
Seems like an easy decision to go ahead and purchase a CV for your DAM system. It just needs to be able to assign generic tags to my assets, right?
Consider the following points:
A CV should and always will reflect your […]
If you are finding that your DAM is not getting the use you wanted it to, there can be many reasons why it has not been adopted or supported by users. Setting up a communication strategy and surveys can be key to getting buy-in and user support.
Communications Issues Checklist:
Were users and other stakeholders surveyed or […]
What is the original or most stable asset file type?
A lossless non-proprietary format is recommended over a proprietary and lossy format because the original and decompressed data is considered more archivally sound and preferred by a library or archival unit.
example: a lossless TIFF is considered better than a JPEG because it is a lossless non-proprietary […]
If you are using spreadsheet software like MS Excel to create a hierarchical CV there can be a lot of flexibility in deploying your controlled vocabulary to your DAM
Most DAM programs will allow for the import of a CV as a plain text document, though sometimes there are certain formatting rules that need to be […]
Last week we posted a picture. We asked how you would tag it.
This is how we would do it:
Broad Term
Narrower Term 1
Narrower Term 2
AGRICULTURAL PRODUCTS
FOOD
GARLIC
BUILDINGS & SPACES
OUTDOOR SPACES
FIELDS
FARMS
DEMOGRAPHICS
ETHNICITIES
SOUTH ASIAN
GENDER & AGE
MID-ADULT (25-45)
CHILDREN (0-12)
NUMBER OF PEOPLE
LARGE GROUP OF PEOPLE (+7)
OCCUPATIONS
FARMERS
GEOGRAPHIC PLACES
THAILAND
PHOTOGRAPHIC TERMS
SELECT FOCUS
GROUP PORTRAIT
PHOTOGRAPHIC SETTINGS
FARMSCAPE