Archival Management: Digital Video

Archival Management: Archiving Digital Video

Archiving digital video files is similar yet different to archiving digital photographs and graphics. A very good retention and weeding policy is needed, particularly to save storage space with large video files and to ensure that video is in the best format possible to access it in the future.

Determining which versions […]

By |June 3rd, 2014|Archives, blog post|Comments Off on Archival Management: Digital Video

Archival Management: Digital Photographs & Graphics

Archival Management: Photo & Graphics Archiving

Setting up a good retention and deletion policy for digital photographs and graphics is highly important. This policy needs to take in to account how to deal with variations and versioning of these assets. Determining for your business what is the best version to keep.

Keeping a photograph or graphic […]

By |May 27th, 2014|Archives|Comments Off on Archival Management: Digital Photographs & Graphics

Archival Management: Digital Documents

Archiving Digital Documents:

We tend to think of archiving as putting an asset away for future reuse, historical reference or to satisfy internal policy. While this is true, archiving also involves eliminating duplicate or unneeded assets.

Good archiving requires well developed plans and policies to make sure that your assets flow through their life cycle and are […]

By |May 20th, 2014|Archives|Comments Off on Archival Management: Digital Documents

Why Archival Management is Important:

Archiving and why it is important to your organization or business:

The practice of archiving business assets is also called records management.

Archiving digital business assets like documents, spreadsheets, white papers, photographs, graphics, video and other assets produced during regular business operations can provide support for your business in terms of tracking its institutional history as well […]

By |May 13th, 2014|Archives, blog post|Comments Off on Why Archival Management is Important:

Why Shouldn’t I Just BUY a Controlled Vocabulary for My DAM?

Everyone talks about taxonomy, controlled vocabulary (CV) and such as being key components of a DAM.

Seems like an easy decision to go ahead and purchase a CV for your DAM system.  It just needs to be able to assign generic tags to my assets, right?

Consider the following points:

A CV should and always will reflect your […]

By |June 26th, 2013|Archives, blog post|Comments Off on Why Shouldn’t I Just BUY a Controlled Vocabulary for My DAM?

What is Wrong with my DAM? Communication Issues

If you are finding that your DAM is not getting the use you wanted it to, there can be many reasons why it has not been adopted or supported by users. Setting up a communication strategy and surveys can be key to getting buy-in and user support.

Communications Issues Checklist:

Were users and other stakeholders surveyed or […]

By |April 23rd, 2013|Archives, blog post, Questions|Comments Off on What is Wrong with my DAM? Communication Issues

Considerations for Weeding a Digital Asset Collection:

What is the original or most stable asset file type?

A lossless non-proprietary format is recommended over a proprietary and lossy format because the original and decompressed data is considered more archivally sound and preferred by a library or archival unit.
example: a lossless TIFF is considered better than a JPEG because it is a lossless non-proprietary […]

By |April 4th, 2013|Archives, blog post, Tips|Comments Off on Considerations for Weeding a Digital Asset Collection:

Controlled Vocabulary Deployment and DAM

If you are using spreadsheet software like MS Excel to create a hierarchical CV there can be a lot of flexibility in deploying your controlled vocabulary to your DAM

Most DAM programs will allow for the import of a CV as a plain text document, though sometimes there are certain formatting rules that need to be […]

By |March 27th, 2013|Archives, blog post, Tips|Comments Off on Controlled Vocabulary Deployment and DAM

How We Would Tag It:

Last week we posted a picture. We asked how you would tag it.

 

 

 

 

 

 

 

 

 

 

 

 

 

This is how we would do it:

Broad Term
Narrower Term 1
Narrower Term 2

AGRICULTURAL PRODUCTS

FOOD

GARLIC

BUILDINGS & SPACES

OUTDOOR SPACES

FIELDS

FARMS

DEMOGRAPHICS

ETHNICITIES

SOUTH ASIAN

GENDER & AGE

MID-ADULT (25-45)

CHILDREN (0-12)

NUMBER OF PEOPLE

LARGE GROUP OF PEOPLE (+7)

OCCUPATIONS

FARMERS

GEOGRAPHIC PLACES

THAILAND

PHOTOGRAPHIC TERMS

SELECT FOCUS

GROUP PORTRAIT

PHOTOGRAPHIC SETTINGS

FARMSCAPE

By |March 5th, 2013|Archives, blog post, Tips|Comments Off on How We Would Tag It: